Career Opportunities

Employer: Whitestone Builders Inc.

Job Title: Business Operations Coordinator

Job Location: Los Angeles, CA

Job Duties:

Coordinate the everyday office flow by answering telephone calls and emails, monitoring daily activities and projects, and answering urgent subjects and matters. Maintaining the company calendar to ensure timely filing of requisite paperwork with federal, state, local authorities, renewal of annual insurance policies, and tax filings. Keep records and update databases for company annual notes, financials, and clientele and subcontractor’s information. Manage internal systems including google suite, CRM, and project management software. Manage website updates, SEO, marketing and social media campaigns. Oversee account payables and receivables by processing invoices and submitting payment applications. Human resources duties including coordination of benefits, payroll, and onboarding new subcontractors and employees. Acquire quotes from subcontractors, prepare proposals, and submit pre-construction related documents and presentations. Review subcontractors’ pre-qualification forms, quotes, and insurance and bond certificates. Acquire building and safety permits, city licenses, and monitor the project to ensure it meets all compliances and regulations of different departments. Keep track of the company’s revenue margins and conduct and report budget reviews to general manager. Work closely with general manager to ensure all operations run smoothly and align with quality standards. Work closely with general manager to meet company needs and goals by observing, reviewing, and analyzing processes to identify inefficiencies and areas where improvements could be made.

Job Requirements:

Job requires a High School Diploma or GED and 6 months of experience in managing operations for a construction company. Must possess expertise/knowledge sufficient to adequately perform the duties of the job being offered. Expertise/knowledge may be gained through employment experience or education.  Such expertise/knowledge cannot be quantified by time. Required expertise/knowledge includes: Experience in construction management and project management. Experience using Instagram, Facebook, LinkedIn, Twitter, Google Suite. Experience with Microsoft software, Adobe software, CRMs, and online portals, including State Fund Workers’ Compensation portal and EPIC LA. Experience with online marketing, content creating, digital marketing, SEO, SEM, and website maintenance. Experience with QuickBooks bookkeeping and reconciliation, payroll processing, submitting invoices, and payment applications. Experience working with different trade subcontractors, including reviewing pre-qualification forms and insurance and bond certificates. Experience with DIR Public Works projects, certified payroll reporting, apprenticeship, and labor compliance. Experience with the permit acquiring process, including obtaining HPOZ clearance and fire and LAHD department clearance. Experience with OCIP payroll and AIA construction G702/703 payment applications. Experience with submitting State Fund Workers’ Compensation monthly insurance payroll reports.

Full-time: 40 hours/week

Salary: $70,034/year

Contact: Qualified applicants should email cover letter and resume to: info@whitestonebuildersinc.com